Foundational
What is Medical Spa Reconciliation?
At its core, reconciliation is the process of ensuring two sets of records—your Point of Sale (POS) logs and your Bank Deposits—tell the same story. For medical spas, this is uniquely complex due to tips, gift cards, and loyalty programs.
The "Three-Way Match" Challenge
In a retail store, you match Sales vs. Deposits. Simple. In a Med Spa, you must verify:
- EMR/POS Record: "Patient paid $500 total ($300 card, $200 Allē)"
- Bank Statement: "Deposit $291.50 (after fees)"
- Loyalty Portal: "Allē Balance: $200 receivable"
Why Manual Methods Fail
Using spreadsheets to track this tri-directional data flow leads to:
Ghost Revenue
Believing you have more cash than you do because credit card processing fees weren't deducted accurately.
Lost Receivables
Forgetting to collect that $200 Allē reimbursement because it never hit the bank account directly.
Automate the Truth
Reconcilify automates this entire verification process, ensuring every dollar is accounted for without the spreadsheet headache.
See how it works