About Reconcilify
Automated reconciliation software designed from the ground up for medical spas. Because your EMR, bank, and loyalty programs should actually agree with each other.
Our Mission
Reconcilify exists to close the gap between what your systems say and what actually happened. Medical spa operations are complex—and the financial tools that work for other businesses weren't designed to handle loyalty redemptions, split payments, or ASC 606 package recognition.
We're building the reconciliation platform we wished existed: one that understands Allé offsets arrive two weeks late, that CareCredit fees vary by promo code, and that your bank deposit never matches your EMR because of timing differences and net fees. No more spreadsheets. No more guessing. Just clarity.
The Problem We Solve
Medical spas operate with complex financial workflows that create reconciliation challenges
EMR / POS
Says treatment completed and paid
Processor
Shows net deposit minus fees
Loyalty
Reimburses days or weeks later
Bank
Shows combined batches
Each system tells a different version of the truth. Manual reconciliation typically requires 8-12 hours per month and results in 5-10% of transactions remaining unmatched or requiring investigation.
That gap is where money disappears. Reconcilify finds it.
Our Approach
Connect directly to your systems
Read-only connections to EMRs, payment processors, loyalty platforms, and banks. No CSV exports required. No manual data entry.
Match across timing differences and fee structures
Our matching engine understands that loyalty reimbursements arrive late, that processing fees reduce deposits, and that split payments create multiple records.
Surface only what needs attention
95% of transactions match automatically. You review the exceptions—the 5% that actually need human judgment—instead of checking everything.
Generate reconciliation-ready reports
Export to QuickBooks, share with your bookkeeper, or keep an audit trail. Every match is logged with full context.
Our Values
The principles that guide every decision we make
Specificity Over Buzzwords
We document our 95% auto-match rate with real benchmark methodology. We show exactly how three-way matching works. Transparency builds trust.
Customer-First Design
Our swipe interface exists because practice managers said they want to reconcile between appointments, not block 3-hour desk sessions. Every feature solves a real pain point.
Security by Default
HIPAA-ready infrastructure isn't a premium add-on—it's built into every tier. Medical spas handle sensitive data. Security can't be optional.
Vertical Expertise
We're laser-focused on medical spas. That depth of understanding lets us solve problems that generic tools don't even recognize.
Honest Roadmapping
QuickBooks integration? Ready now. Zenoti? Q1 2026. SOC 2? Q4 2026. We're transparent about what's live and what's coming.
Evidence-Based Development
Every feature starts with real customer pain points. We benchmark accuracy, measure time savings, and validate ROI claims. If we can't prove it, we don't ship it.
Data Security
- ✓AES-256 encryption at rest and in transit
- ✓Read-only access to connected systems
- ✓HIPAA-compliant infrastructure
- ✓Business Associate Agreement available
- ✓SOC 2 Type II audit in progress
- ✓Export or delete your data anytime
Our Journey
Building with transparency
Company Founded
Interviewed 50+ medical spa owners. Validated the three-way matching problem. Began building MVP.
Alpha Launch
Launched alpha with 5 pilot customers. Built QuickBooks and Stripe integrations. Iterated on three-way matching algorithm.
Accuracy Benchmark
Validated 95% auto-match rate on 100k transaction benchmark. Launched clinical package tracking. Completed HIPAA-ready infrastructure.
Trial Program Launch
Opening self-service free trials for all medical spas. Building Zenoti integration. SOC 2 Type II audit in progress.
Public Launch (Planned)
General availability. Zenoti and PatientNow integrations live. BAA available. Platform launch for all medical spas.
Get in Touch
Ready to close the reconciliation gap?
Try our interactive demo with sample data, or join the waitlist for early access.