Automatic reconciliation that catches revenue gaps hiding between your systems.
Match transactions across EMR, POS, loyalty, and bank in minutes—not days. See it work on real med spa data.
Production access isn't available yet. Use the interactive demo to see how Reconcilify fits your practice.
One visit. Five systems. One obvious leak.
Every patient encounter flows through: visit → payment → loyalty → financing → bank deposit. Each step creates a record, and that's where money disappears.
Reconciliation = confirming your EMR (booking system), POS (payments), loyalty programs (Allé/Aspire), and bank all tie out for each visit.
The $29 gap? Processing fees and timing differences. Without automation, you spend hours finding it. Reconcilify finds it in seconds.
The Five-System Problem
Tap the warning icons on mobile. Hover on desktop.
Visit Initiated
Payment Processed
Loyalty Interaction
Financing Recorded
Bank Deposit Arrives
Visit Initiated
Payment Processed
Loyalty Interaction
Financing Recorded
Bank Deposit Arrives
How Reconcilify works
Connect your sources
Secure, read-only connections or CSV imports from your EMR, POS, loyalty programs, processors, and bank.
No heavy IT project, no disruption to existing workflows.
We reconcile the mess
Built-in med spa rules match charges, fees, offsets, reimbursements, and deposits across systems, reflecting realities like memberships, packages, and loyalty redemptions.
You review only what matters
Clean, reconciled views plus an exceptions queue of visits and payments that need attention.
Share this view with your operator, bookkeeper, and CPA so everyone is looking at the same numbers.
See Reconcilify in action
This is exactly how Reconcilify looks and feels. Explore the interface and see how transactions flow through the system.
Alex Rivera
ADMIN
Transactions Need Review3
Review exceptions flagged by Riley AI
5 transactions auto-matched
97%+ confidence • $3,713.5 total
$450.00
Aesthetic Pro Clinic
Oct 17
Matched:
$450.00
$285.00
Botox Treatment - Jones
Oct 16
Matched:
$282.50
$1200.00
Package Sale - VIP
Oct 15
The Numbers Don't Lie
These aren't Reconcilify's statistics. These are industry-wide challenges every med spa faces.
The Real Cost in Your Practice:
- →Allé discounts applied in Zenoti but never claimed in the portal
- →CareCredit fees varying by 5-10% based on promo codes nobody tracks
- →Bank deposits that never match the EMR because of timezone gaps and net fees
- →8+ hours of your bookkeeper's time every single month
Figures based on a $5M-revenue med spa group using manual reconciliation and industry financial close benchmarks.
Meet Riley, your built-in reconciliation analyst.
Riley learns your practice's patterns and automatically handles routine matches. When something needs attention, you get a clear explanation—not just an error code.
What Riley catches (and how it explains it)
Allē reimbursement delay
87% confidencePatient redeemed $175 in Allē points on Jan 12. Reimbursement typically arrives in 5-7 business days. It's now day 9 with no deposit.
Riley suggests: Monitoring daily. Will escalate if not received by Jan 25.
CareCredit fee variance
84% confidenceExpected 3.5% fee ($87.50) on $2,500 transaction. Actual fee deducted: $100. Variance of $12.50 detected.
Riley suggests: Likely 6-month deferred interest promo tier. Verify promo code applied.
Split tender mismatch
91% confidenceEMR shows $800 total. Square processed $500 card + $300 gift card. Bank received $485 (after Square fees). Gift card balance not updated.
Riley suggests: Gift card system out of sync. Manual reconciliation needed.
How Riley learns your practice
Auto-matches 90%+
Routine transactions are matched automatically using med spa-specific rules.
Flags real issues
Exceptions get plain-language explanations—not cryptic error codes.
Monitors over time
Pending items are tracked daily until resolved or escalated.
Want the concrete edge cases?
See 6 common revenue leak scenarios (Allé/Aspire reimbursements, financing fees, split tenders, multi-location deposits, commission clawbacks) and how Reconcilify detects each one.
Designed specifically for medical spas.
Reconcilify understands Allé audits, multi-location complexity, and month-end chaos because it's purpose-built for aesthetic practices. This isn't a generic accounting tool with a med spa label slapped on.
Handles messy loyalty reimbursements and timing differences
- ✓Alle and Aspire redemption flows
- ✓Packages, memberships, and prepaids
- ✓Provider splits and multi-location roll-ups
Respects your constraints
- ✓HIPAA-aligned architecture and PHI boundaries
- ✓Read-only access and least-privilege design
- ✓SOC 2 ready controls for growing groups
Designed for Medical Spas
Purpose-built to handle the unique reconciliation challenges of aesthetic practices— from loyalty offsets to split payments
Medical Spa Expertise
Designed specifically for aesthetic practice workflows
AI Research Backed
Advanced machine learning algorithms trained on medical industry data
Data-Driven Approach
Designed for medical spa financial complexity
Proven Technology
Built on enterprise-grade infrastructure and security
Enterprise-Grade Security & Compliance
Built with medical industry standards from day one, ensuring your data is protected and compliant
HIPAA-ready safeguards
BAAs available on eligible plans with end-to-end encryption
SOC 2 Type II
Infrastructure Ready (Expected 2026)
PCI DSS-aligned
Payment security practices for financial transactions
Up and running in under 3 hours
No heavy IT project. No disruption to your existing workflows. Just 25 minutes of your team's time—the rest is automated.
Connect your systems
Read-only OAuth connections to your EMR, POS, processors, loyalty platforms, and bank accounts.
We import your history
Automated import of 90 days of transaction history—enough to validate patterns and catch recurring issues without overwhelming the initial setup.
Review first reconciliation
Review your first automated reconciliation report and see exceptions flagged by Riley.
~25 minutes of your time. The rest is automated.
Connect your systems, grab a coffee, and come back to your first reconciliation ready for review.
Need help? Our team provides onboarding support to ensure your first reconciliation is perfect.
Simple, Transparent Pricing
No hidden fees. No long-term contracts. Just simple monthly plans that pay for themselves.
Frequently Asked Questions
Everything you need to know about Reconcilify, pricing, implementation, and support.
Still have questions?
Contact usWhat you can do today
You don't have to guess whether Reconcilify fits your practice. Use the interactive demo and sample data to see exactly how it handles visits, offsets, and deposits before you ever connect a system.
- Watch a full reconciliation of a single visit and a month-end scenario.
- Explore the platform in a click-through sandbox with realistic sample data.
- Share the demo with your operator, bookkeeper, and CPA.